Code of Conduct

Harefield Tenants & Residents Association is committed to fostering a safe, inclusive, and harmonious community for all residents. To ensure a respectful and cooperative environment, we have established the following Code of Conduct. By participating in the Residents Association and its activities, all members agree to abide by these guidelines:

Members at Meetings

a) Members are expected to conduct themselves in a reasonable manner and follow the guidance of the Chair/ Deputy Chairperson.

b) Members must be courteous and respectful to each other and allow each other to speak.

c) Members must remember that the purpose of the association is to benefit residents’ generally and not specific individuals.

d) Members must abide by the equal opportunities guidance set out in the constitution of the association.

Members of the Committee

a) Members should not bring the association into disrepute.

b) Members should not speak or write on behalf of the association without the prior agreement of the association. Correspondence sent on behalf of the association should be available to all members of the association.

c) Members should always work within the rules laid down in the constitution.

d) Members should observe collective responsibility for committee decisions.

Conflicts of Interest

Members should disclose any interest, personal or on behalf of any group they represent, that mayaffect or influence their approach to the matter under discussion.

Political Affiliation

Individual members may be affiliated to / be members of a political party and as residents of the association’s catchment area they are entitled to be on the committee and have a vote. However, they may not represent a political party intheir role as a committee member.

Confidentiality

Members should respect all individual tenant’s/resident’s confidentiality. Information about individual tenants and residents must not be discussed at public meetings.

Breach of the Code of Conduct

If a member of the committee, or a member attending the meeting, does not abide by the code of conduct they will be given a verbal warning by the Chair that if they break the code again, they may be asked to leave the meeting.

The Chair may give the personconcerned two further warnings (a maximum of three warnings in anyonemeeting and/or three consecutive meetings).

If the person continues to ignore these rules and refuses to leave the meeting after being warned, then the Chair has the power to close the meeting.

A complaint that a committee member has failed to abide by the code of conduct despite receiving three warnings or has committed an act that is considered to be gross misconduct, should be tabled at a Committee Meeting, called for this purpose only. All parties must be notified in writing in advance and care must be taken to ensure that all concerned parties are given a fair hearing. On the findings of this hearing, the committee can suspend the member subject to ratification by 2/3 of the management committee.The member may be excluded from applying for a committee position for one year.

Committee Members who fail to attend three consecutive GM or CM without a written apology or good reason will automatically be removed as a member of the committee.

Gross Misconduct

This could include:

  • Stealing from the association.
  • Forging documents for any advantage.
  • Fighting or physical assault at meetings or while representing the association at any time. This does not include reasonable self-defence if attacked.
  • Deliberate acts of sexual or racial harassment that involve physicalor verbalintimidation or assault (or both) while you are a member.

Summary

Committee members must observe this code of conduct whenever they:

  • are acting in their role as a committee member.
  • are representing the association.
  • are carrying out the work of the association or acting on its behalf.

Inspiring positive change

Together, we embrace our shared vision of a thriving, inclusive and harmonious neighbourhood.

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Harefield Tenants & Residents Association

London Borough of Hillingdon

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    Harefield Tenants & Residents Association

    Supporting the thriving community of Harefield.

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